How To Create A Google Account The Right Way


By: Drew McManus

In: Arts Admin

Show of hands: how many of you out there use an employee specific email address for your organization’s Google account?

That’s what I thought.

Let’s learn why that’s not really a great idea and see what can be done to avoid that bear trap.

Why You Don’t Want To Use An Employee Specific Email Address

This is Mary. Mary Is SmartMary setup her organization's google accounts user her employee specific email addressOne day Mary left and the organization hired Amy.the organization deleted Mary's email address.But Amy needed it to recover the google account credentials.Amy discovers that she's stuck. Lots of data is lost. This is sad.

The moral of the story is even the smartest arts managers tend to overlook this critical item.

Fortunately, the solution is super easy.

Create An Organizational Email Address That Won’t Be Deleted

Yep, it’s really that simple.

You can create an email address along the lines of, or (granted, that’s a little wordy), but the important thing is that it’s an email account you’ll always be able to access.

Once you have that going for you, the worst that can happen is needing to contact your email provider to reset the account password in order to complete Google’s account recovery process.

No more tears.

But What If We Already Have Our Google Accounts Setup Under An Employee Specific Email Address?

No problem, Google provides a way for you to change your account username to another email address. Here are their official instructions:

  1. Sign in toMy Account.
  2. In the “Personal info & privacy” section, selectYour personal info.
  3. In theEmail section, choose edit.
  4. Enter your new email address.
  5. ChooseSave.

Once you’ve saved the change, you should get a message at the email address you just added to your account. To complete the change, click the verification link in this message. You should also get a message at your old email address confirming the change.

If you don’t get these emails and you’ve already checked your spam folder, request a new email.

Drew McManus
Drew McManus
In addition to my consulting business, I'm also the Principal of Venture Industries Online but don’t let that title fool you into thinking I'm just a tech geek. I bring 20+ years of global broad-based arts consulting experience to the table to help clients break the cycle of choosing one-size-fits-none solutions and instead, deliver options allowing them to get ahead of the tech curve instead of trying to catch up by going slower. With the vision of legacy support strategy and the delights of creative insights, my mission is to deliver a sophisticated next generation technology designed especially for the field of performing arts. The first step in that journey began in 2010 when The Venture Platform was released, a purpose-designed managed website development solution designed especially for arts organizations and artists. For fun, I write a daily blog about the orchestra business, provide a platform for arts insiders to speak their mind, lead a team of intrepid arts pros to hack the arts, lead an arts business incubator, and love a good coffee drink.
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