Show of hands: how many of you out there use an employee specific email address for your organization’s Google account?
That’s what I thought.
Let’s learn why that’s not really a great idea and see what can be done to avoid that bear trap.
Why You Don’t Want To Use An Employee Specific Email Address
The moral of the story is even the smartest arts managers tend to overlook this critical item.
Fortunately, the solution is super easy.
Create An Organizational Email Address That Won’t Be Deleted
Yep, it’s really that simple.
You can create an email address along the lines of Accounts@AwesomeArts.org, or DoNotDeleteThisEmailAddressOrWeLoseAllOfOurGoogleData@AwesomeArts.org (granted, that’s a little wordy), but the important thing is that it’s an email account you’ll always be able to access.
Once you have that going for you, the worst that can happen is needing to contact your email provider to reset the account password in order to complete Google’s account recovery process.
No more tears.
But What If We Already Have Our Google Accounts Setup Under An Employee Specific Email Address?
No problem, Google provides a way for you to change your account username to another email address. Here are their official instructions:
- Sign in toMy Account.
- In the “Personal info & privacy” section, selectYour personal info.
- In theEmail section, choose edit.
- Enter your new email address.
Once you’ve saved the change, you should get a message at the email address you just added to your account. To complete the change, click the verification link in this message. You should also get a message at your old email address confirming the change.
If you don’t get these emails and you’ve already checked your spam folder, request a new email.