Regular Contributor

Eric Rubio

Focus Areas

Accounting and Financial Reporting, Financial Planning and Analysis, Nonprofit Governance, Vendor and Contract Management

About

Eric Joseph Rubio is a nonprofit and arts management professional originally from Chicago, and now based in Washington, DC. He has served in staff and leadership roles with churches, schools, and arts organizations in the Chicago, South Florida, and Washington, DC areas. Eric is a proud alumnus of the Wheaton College (IL) Conservatory of Music, and is an occasional freelance writer across a variety of platforms.

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Fundraising Events on Form 990

If your nonprofit arts organization hosts any fundraising events (that raise more than $5,000), you will need to complete Schedule … Read more

Conference Review: SphinxConnect

In late January 2024, your correspondent attended the Sphinx Organization’s SphinxConnect in Detroit, Michigan. The conference is billed as “the largest and longest-standing … Read more

Level Up the Net Assets Portion of Your Balance Sheet

Accounting software will come “out of the box” with at least two accounts within the Equity (or Net Assets, in … Read more

Depreciation Basics for Non-Profit Arts Organizations

Depreciation, in the accounting sense, is the bookkeeping process of lowering the value of something that your organization owns over … Read more

How to Account Your Earned Revenue

In the not-for-profit world, there are two types of revenue (as defined by tax law and accounting standards): contributed and … Read more

Common Points of Confusion Between the Accounting and Development Teams

As our organizations grow, the number of donations and the number of financial transactions grow along with it. On top … Read more

Review: 2023 Nonprofit Technology Conference

In mid-April 2023, your correspondent attended NTEN’s Nonprofit Technology Conference (NTC) in Denver, Colorado. This was the first in-person instance … Read more

Important Financial Management Elements of a Guest Artist Contract

It’s spring, so your artistic operations team might be in the thick of drafting and sending contracts to next season’s … Read more

Budgeting Tip: Separating Types of Expenses in your Chart of Accounts

If your programming runs from fall to spring/early summer, you most likely have a fiscal year that begins in mid-summer, … Read more

AmazonSmile Closing on February 20: What Your Organization Should Do Now

Disappointingly to the broader nonprofit community, including many arts organizations, Amazon announced on January 18 that effective February 20, 2023, … Read more

Worth a Look for Arts Organizations: Small Business Travel Rewards Programs

If you ever have employees or artists traveling to or from your organization’s home city, your organization should be earning … Read more

A Simple Way to Distinguish Contractors’ Pay from Reimbursements

Many arts organizations will have artists as well as other vendors that need not only payment for their service fees, … Read more

Are You Ready For Mastercard’s New Recurring Payment Rules?

Earlier this fall, Mastercard issued new rules for merchants processing recurring credit card charges on its network (essentially, merchants who … Read more

A Quick Solution To The Problem Of Missing Credit Card Receipts

We’ve all been there, on one end of the conversation or the other: it’s the end of the month and … Read more

Keeping Your Books Audit Ready

For arts managers outside the finance team, the idea of an audit may seem either terrifying or mundane. Even some … Read more

Bridge the Board And Management With A Working Committee Structure

“I just love board meetings!” said no arts (or any other kind of) manager ever. While I can’t promise you … Read more