How many times have you gone back and forth and back and forth and back and forth with a colleague, vendor, or other contact to schedule a simple meeting or call?  Annoying, right?  All of that hullabaloo is taking up valuable minutes of your day that you could be using to create arts admin awesomeness.

Luckily, there are a few tools out there now that allow you to simply send a URL and your contact and they can pick a time that works best for them.

My favorite is Calendly.  It is beautiful, simple, and FREE.  I send my custom URL which brings my contact to a page that looks like this:

Screen Shot 2016-08-11 at 2.48.30 PM

Calendly is linked to my calendar so dates and times that I have appointments or have blocked off appear as unavailable.  My contact simply chooses an available date and time and schedules the meeting.

Super easy! I have saved so much time using Calendly.

There is other software out there that does the same thing like Acuity Scheduling and YouCanBook.me but I personally love Calendly because it is the most simple and you get the calendar integration in the free plan.

Do you use something to manage your schedule and meetings? Share your thoughts in the comments below!

About Ceci Dadisman

Ceci is a multi-faceted marketing professional with over 10 years of experience successfully marketing the arts, nonprofits, and small businesses utilizing innovative and cutting-edge initiatives. She is nationally recognized as a leader in digital and social media marketing and specializes in the integration of digital marketing and technology into traditional marketing methods.

She is on the National Arts Marketing Project Advisory Committee, the Arts Midwest Conference Professional Development Committee, is the Immediate Past President of Femfessionals West Palm Beach, the Immediate Past President of the South Florida Chapter of the American Marketing Association, and served for many years as the OPERA America Marketing Network Chair. She was recently appointed to the West Virginia University College of Creative Arts Visiting Committee.

Ceci was born and raised in Pittsburgh, PA and graduated from West Virginia University with a music degree in vocal performance.

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1 thought on “Never Waste Time Scheduling Meetings Again

  1. Hi! Did you have a chance to try Appoint.ly? I’m wondering, because it’s very similar to Calendly. It is also simple and free, I really like it 🙂 It’s definitely better alternative than Acuity Scheduling or YouCanBook.me as it has more features in a free plan.

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