Regular Contributor
Eric Rubio
Focus Areas
Accounting and Financial Reporting, Financial Planning and Analysis, Nonprofit Governance, Vendor and Contract Management
About
Eric Joseph Rubio is a nonprofit and arts management professional originally from Chicago, and now based in Washington, DC. He has served in staff and leadership roles with churches, schools, and arts organizations in the Chicago, South Florida, and Washington, DC areas. Eric is a proud alumnus of the Wheaton College (IL) Conservatory of Music, and is an occasional freelance writer across a variety of platforms.
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Key Administrative Tasks for January
Happy New Year! With the busy holiday concert period closed, it’s time to take care of some important start-of-year administrative … Read more
Still Worth a Look for Arts Organizations: Small Business Travel Rewards Programs
In December 2022, ArtsHacker published a guide to three small business travel rewards programs. Two of these three programs (the … Read more
How to Interact (or Not) with the Political Process
What is the difference between campaigning, lobbying, and advocating for a certain policy position and on which of them, if … Read more
Fundraising Events on Form 990
If your nonprofit arts organization hosts any fundraising events (that raise more than $5,000), you will need to complete Schedule … Read more
Conference Review: SphinxConnect
In late January 2024, your correspondent attended the Sphinx Organization’s SphinxConnect in Detroit, Michigan. The conference is billed as “the largest and longest-standing … Read more
Level Up the Net Assets Portion of Your Balance Sheet
Accounting software will come “out of the box” with at least two accounts within the Equity (or Net Assets, in … Read more
Depreciation Basics for Non-Profit Arts Organizations
Depreciation, in the accounting sense, is the bookkeeping process of lowering the value of something that your organization owns over … Read more
How to Account Your Earned Revenue
In the not-for-profit world, there are two types of revenue (as defined by tax law and accounting standards): contributed and … Read more
Common Points of Confusion Between the Accounting and Development Teams
As our organizations grow, the number of donations and the number of financial transactions grow along with it. On top … Read more
Review: 2023 Nonprofit Technology Conference
In mid-April 2023, your correspondent attended NTEN’s Nonprofit Technology Conference (NTC) in Denver, Colorado. This was the first in-person instance … Read more
Important Financial Management Elements of a Guest Artist Contract
It’s spring, so your artistic operations team might be in the thick of drafting and sending contracts to next season’s … Read more
Budgeting Tip: Separating Types of Expenses in your Chart of Accounts
If your programming runs from fall to spring/early summer, you most likely have a fiscal year that begins in mid-summer, … Read more
AmazonSmile Closing on February 20: What Your Organization Should Do Now
Disappointingly to the broader nonprofit community, including many arts organizations, Amazon announced on January 18 that effective February 20, 2023, … Read more
Worth a Look for Arts Organizations: Small Business Travel Rewards Programs
If you ever have employees or artists traveling to or from your organization’s home city, your organization should be earning … Read more
A Simple Way to Distinguish Contractors’ Pay from Reimbursements
Many arts organizations will have artists as well as other vendors that need not only payment for their service fees, … Read more
Are You Ready For Mastercard’s New Recurring Payment Rules?
Earlier this fall, Mastercard issued new rules for merchants processing recurring credit card charges on its network (essentially, merchants who … Read more
A Quick Solution To The Problem Of Missing Credit Card Receipts
We’ve all been there, on one end of the conversation or the other: it’s the end of the month and … Read more
Keeping Your Books Audit Ready
For arts managers outside the finance team, the idea of an audit may seem either terrifying or mundane. Even some … Read more
Bridge the Board And Management With A Working Committee Structure
“I just love board meetings!” said no arts (or any other kind of) manager ever. While I can’t promise you … Read more
